The national trade Associations/Organisations of manufacturers of pasta products in the Member States of the European Union have formed, for an unlimited period, a:
"Union of Organisations of Manufacturers of Pasta Products in the European Union"
ARTICLE 2 – INTERNAL ORGANISATION OF THE UNION
The head office of the Union is located in Rome where the General Secretariat is based and may be transferred to any other place within the EU, by a decision of the General Assembly.
Domicile shall be elected for this function at any address duly specified.
2. GENERAL ASSEMBLY AND BOARD
The Union will be made up of National Associations/Organizations.
The National Associations/Organizations will meet under the terms of Article 6 and 7
- in a General Assembly
- in a Board
When required, the UN.A.F.P.A. Committees, Working Groups and Task Forces will be called upon to give all necessary opinions on questions submitted to them.
3. PRESIDENCY AND VICE PRESIDENCY
Presidency and Vice-Presidency of the Union shall be appointed by the General Assembly for a period of one year renewable.
4. SECRETARY GENERAL
The Secretary General is also appointed by the General Assembly.
ARTICLE 3 - OBJECT
The aim of the Union is to ensure the definition, representation and defence of the interests of the trade within the framework of the European Union. To this end, it shall ensure in particular all necessary contact with the European Union Authorities, with the international trade Organizations and with other European and international stakeholders which might, directly or indirectly, both by means of decision and by means of consultative opinion, have an effect on the fate of the pasta products industry within the framework of the European Union.
In particular, the objects of the UN.A.F.P.A. are:
- to bring together the National Associations/Organizations of the pasta sector and to develop between them a spirit of European solidarity;
- to promote and to defend their common interests in relation to the authorities and the institutions of the EU and other European stakeholders;
- to direct all the negotiations of the pasta industry with the EU and relevant international Organisations, particularly in the agricultural and food industries sector in Europe;
- to co-operate, where needed, in the elaboration of common regulations. For this purpose the Union will collect and disseminate information as necessary to achieve its objectives, in compliance with competition and anti-trust laws;
- to defend the common interests of pasta industries in the face of all unfair competition and vis-a-vis the authorities and institutions of the European Union.
ARTICLE 4 - MEMBERS
1. All national trade Associations/Organizations representative of pasta products in the Member States of the European Union can become members of the Union.
2. Countries of the EU may be represented by more than one Association/Organization;
3. Requests for membership of the Union shall be examined by the Board and be subject to the approval of the General Assembly.
Subject to duly specified reasons the General Assembly may also approve direct membership of companies;
4. Membership of the Union shall be lost by:
a) resignation, given for the end of a calendar year with a minimum notice of six months, in a registered letter sent to the Secretariat;
b) for non-observance of the statutory obligations;
c) confirmation of the loss of representative characteristics of the Union at the national level;
d) any behaviour which provokes injury or damage to the good name of the Union or which is prejudicial for the other Members or to the interests and standing of the UN.A.F.P.A.;
e) failure to pay the membership subscription within the year after being reminded to do so by registered letters subject the provision set forth in article 5.2.
5. In the event of a resignation or exclusion, the annual membership fee remains due (subject to the condition set forth in art. 4.4 a, and is payable immediately in the event of exclusion) for the financial year during which the resignation was notified or the exclusion was decided.
6. The General Assembly may approve the participation of observer National Associations/Organisations and will determine the rules of engagement with UN.A.F.P.A. Subject to the conditions set forth in art. 4.3 the General Assembly may also approve the participation of companies in the quality of observer.
ARTICLE 5 – DUTIES AND RIGHTS
1. All Members are engaged in supporting and sustaining UN.A.F.P.A. activity in accordance with approved objectives and strategies.
2. In the exceptional case that a Member has any problem in paying the established membership contribution in full, they will then submit a justified request to the General Assembly. Any reduced fee can only be approved by the General Assembly and the reduction of the fee cannot be higher than 1/3 of the calculated contribution. The reduction will enter into force in the following financial year. This reduced fee is subject to annual review by the General Assembly. In any event the reduced fee shall not be allowed for more than three consecutive years. An observer Member or a member paying a reduced fee can not be elected /represented in the UN.A.F.P.A. offices and shall not have any voting rights.
3. Observer Members or Members paying a reduced fee have the right:
- to attend the General Assembly and the Bureau;
- to access written information;
- to be invited to technical committees by a special request of the Chair.
ARTICLE 6 - GENERAL ASSEMBLY
1. The General Assembly shall be the deliberating body of the Union and shall have the most extensive powers. It alone shall be qualified to make the decisions defining the Union's Policy. It alone:
a) can make amendments to the Statutes or give any interpretation of the statutes which may be necessary;
b) pronounce the dissolution of the Union;
c) shall pronounce on the Budget;
d) shall receive the accounts annually from the Treasurer;
e) shall fix the subscriptions of the Members as per art. 9;
f) shall pronounce on the cases of loose of Membership;
g) shall approve the policy priorities, representational strategies and all the other initiatives deemed necessary or useful for the benefit of the UN.A.F.P.A. indicated by the Board.
2. In the General Assemblies National Associations may be assisted by as many industry representatives and experts as they wish.
3. The General Assembly shall meet at least once a year, on the date adopted by the Board or by the General Assembly. It shall also be convened compulsorily if at least two Member Associations make a request to that effect, in the thirty days following that request.
4. The notices convening the meetings accompanied by the agenda must be sent out so that they reach those concerned 15 days before the date of the meeting.
5. The General Assembly shall itself decide at each of its meetings where the next meeting will be held.
6. Decisions of the General Assembly shall be taken in accordance with the following conditions:
- a Member will be considered as present if one of its representatives is present;
- at meetings of the General Assembly each Member may arrange to be represented by another Member providing the latter with its mandate;
- each Member may not dispose of more than two mandates from other Members;
- each Member shall express its views collectively and will have one vote per €1000 (rounded >500<) of contribution;
- the General Assembly shall, in the event of a vote, agree the number of Members present or represented to determine the allowable votes;
- decisions of the General Assembly cannot be taken on a majority of less than two-thirds of the total votes from at least 4 Members of different Countries. If this proves impossible, in all the Union documents and representations concerning the decision in question, there shall be reference to the composition of the majority as well as the position of the minority;
- a sole Member can not prevent the Union from adopting decisions except from those decisions concerning financial activities or budgetary implications for which the above indicated majorities apply;
- extraordinary decisions including statutory changes and dissolution of the Union will require a qualified majority of at least three-quarters of the total votes from a minimum of 5 Members of different Countries.
ARTICLE 7 – BOARD
1. The Board has a consultative role and it is responsible for preparing and carrying out the decisions of the General Assembly.
2. It shall meet as often as necessary on the initiative of the President or at the request of one of its Members.
3. It shall, in particular, propose to the General Assembly the policy priorities of the Union and all the other interventions and activities deemed useful for the benefit of the UN.A.F.P.A. Members and report on the activities carried on by the UN.A.F.P.A.
4. The Board may also appoint Committees, working groups, expert groups and task forces to work on specific policy and technical issues. They will work on the basis of a simple majority in terms of referring their views to the Board and the General Assembly and to deliver the positions adopted by the General Assembly.In such cases, the General Assembly shall take all necessary decisions concerning their constitution and functioning.
On issues which amend or initiate new policies or strategies or which have budgetary implications, their opinions shall be submitted to the General Assembly for decision.
5. The three Members paying the highest subscriptions to the Union shall each be represented in the Board by two representatives, the other ones shall be represented in the Board by one representative.
6. Each representative shall have one vote. Where necessary, decisions, which in any case shall be approved by the General Assembly, will be adopted by having received a simple majority of the votes present.
7. Any representative of the Board who is unable to attend a meeting can be replaced or represented by a deputy of his choice, but under no circumstances can a deputy assume the Presidency of the Board.
8. Each representative may not dispose of more than two mandates from other Members.
ARTICLE 8 - PRESIDENCY
1. The President and the Vice-President, who must be of different nationalities, shall be elected each year from the members of the Board by the General Assembly. The members of the Board elected to be President and Vice-President can be replaced in the Board by another representative appointed by the respective Member during the same meeting.
2. The President, or under his authorization, the Vice President or the Secretary General are the only one to represent the Union in any circumstances.
3. The President or, in his absence, the Vice-President, shall chair the meetings of the General Assembly and the Board.
ARTICLE 9 - BUDGET, SUBSCRIPTIONS
1. A subscription, intended to cover the Union's expenses, shall be paid at the beginning of the financial year by each Member Organization, to a Treasurer appointed by the Board. The Treasurer shall deal with the necessary expenditure under the control and responsibility of the Board. He shall present his accounts once a year to the General Assembly.
2. The financial year shall commence on 1st January and end on 31st December.
3. The total amount of the subscriptions shall be fixed each year by the General Assembly based on the estimated expenditure.
4. This subscription shall consist of
a) a fixed subscription, identical for each Member
b) a variable subscription which shall be distributed on the basis on the annual production declared by each Member.The variable subscription of each Member shall not exceed the 75% of the total variable subscriptions.
5. Travelling and accommodation expenses of representatives to the General Assembly shall be paid by the Member which they represent.
6. The representatives of the Board shall give their services free. The General Assembly can decide to reimburse the travelling and accommodation expenses of the President and members of the Board and fix the conditions for this.
ARTICLE 10 - DATE OF OPERATION
These statutes amended in Brussels on 13 December 2012 replace those adopted in Hertfordshire (United Kingdom) on 23 June 1995.
METHODS OF CALCULATION FOR UNAFPA SUBSCRIPTIONS form integral and substantial part of the statutes and are only at members' disposal.